TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 6, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order to 72 Hour LLC, DBA National Auto Fleet Group, to Furnish and Deliver one 2017 Ford Transit Connect refrigerated van and one 2017 Ford F-350 with snow plow and lift gate under the National Joint Powers Alliance (NJPA) Purchasing Contract No. 120716-NAF, in an amount not to exceed $89,665.00, Account 201-50000-634860, Requisition 1467945.
Body
Dear Sir:
Authorization is requested to issue a purchase order to 72 Hour LLC, DBA National Auto Fleet Group to furnish and deliver one 2017 Ford Transit Connect refrigerated van and one 2017 Ford F-350 with snow plow and lift gate under the NJPA Purchasing Contract No. 120716-NAF. The District has the ability to participate in NJPA Contracts under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et. seq.
The NJPA currently has a competitively bid contract with 72 Hour LLC, DBA National Auto Fleet Group for the purchase of 2017 Ford Transit Connects with gasoline engines and 2017 Ford F-350s with diesel engines. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The invitation to bid was issued to establish a contract to enable all state agencies and authorized local governmental units to purchase current model year production vehicles during the contract period. The term of the contract began on January 17, 2017 and expires on January 17, 2021.
The planned vehicle replacements that have met the replacement criteria of 10 years or 100,000 miles, or have exceptionally high lifetime-to-date maintenance costs are listed below:
Unit Year Make Model Dept. Sec. Odometer Months in Service
4590 2005 Ford Freestar M&O 811 205,440 146
7817 1998 Chevrolet K3500 M&O 764 60,410 230
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the NJPA contract will expedite the ordering and delivery of vehicles and reduce administrative costs.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to 72 Hour LLC, DBA National Auto Fleet Group in an amount not to exceed $89,665.00.
Funds are available in Account 201-50000-634860.
Requested, Eileen M. McElligott, Administrative Services Officer, SAR:JRM:JJ:LSA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 6, 2017