TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 6, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 15-074-3D Installation of Baffle Plates in Final Settling Tanks, Terrence J. O’Brien Water Reclamation Plant, estimated cost $1,700,000.00, Account 401-50000-645650, Requisition 1467960
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 15-074-3D Installation of Baffle Plates in Final Settling Tanks, Terrence J. O’Brien Water Reclamation Plant.
The purpose of this project is to improve the settling of solids within the Final Settling Tanks. A test baffle plate was installed in Tank B-1 and proved successful. Installation of permanent baffle plates will improve the solids settling and removal process, helping the District stay within NPDES limits.
The project consists of the following:
1. Clean and hose down the Final Settling Tanks, after the tanks have been drained.
2. Remove an existing steel and wood baffle plate in Final Settling Tank B-1.
3. Furnish and install circular FRP baffle plates and support framing under the influent wells in each of the 30 converted Final Settling Tanks in Batteries A, B and C.
It is estimated that 10 jobs will be created or saved as a result of award of this contract with an estimated 2,100 man-hours of skilled trades utilized.
The estimated cost for this contract is $1,700,000.00.
The bid deposit for this contract is $80,000.00.
The contract specifications require that all work shall be completed within 540 calendar days after approval of the contractor’s bond. Liquidated damages are $1,000.00 for each calendar day that the contractor is in default of the time specified for failing to achieve substantial work completion and $200.00 for each calendar day that the contractor is in default of the time specified for completion of the entire work.
The Multi-Project Labor Agreement will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “General and Heavy Construction” category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE) and/or Small Business Enterprises (SBE) utilization goals. The MBE, WBE and/or SBE utilization goals for this contract are: 20 percent MBE, 10 percent WBE and 10 percent SBE.
The tentative schedule for this contract is as follows:
Advertise September 27, 2017
Bid Opening November 14, 2017
Award January 18, 2018
Completion July 12, 2019
Funds are being requested in 2018, in Account 401-50000-645650, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 15-074-3D.
Requested, Catherine A. O’Connor, Director of Engineering, ECB:VG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 6, 2017
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