TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 6, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with DLT Solutions, LLC. for Autodesk Technical Support for AutoCAD, AutoCAD Vertical and Autodesk Revit software applications, in an amount not to exceed $74,880.00, Account 101-27000-612430, Requisition 1466111
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with DLT Solutions, LLC. (DLT) for Autodesk Technical Support for AutoCAD, AutoCAD Vertical and Autodesk Revit software applications. DLT has submitted a proposal for an amount not to exceed $74,880.00.
The Autodesk Technical Support (ProductivityNow Pro FlexTime Support Plan) provides telephone and web-based technical support for user inquiries, installation, configuration, troubleshooting and migration issues. Implementation services include, but are not limited to, migration, development of wastewater contents, styles, workflows, CAD standards, building system information (BIM) for AutoCAD, AutoCAD Vertical and Autodesk Revit software applications.
It is the nature of some of the District's Engineering projects to be in the design phase for multiple years through multiple versions of Autodesk software. Due to the complexity and changing nature of the AutoCAD based software applications as drafting and design tools, we will need continued technical support and implementation services to remain proficient in the use of AutoCAD, AutoCAD Vertical and Revit Base software applications so as not to cause project delays.
AutoCAD is operated on the District’s computer network system as our engineering computer aided drafting and design (CAD) application. The duration of the technical support will be for one year, September 1, 2017 to August 31, 2018.
Since Autodesk, Inc. is the sole provider of AutoCAD software, and DLT is an Autodesk designated Government Sales Agent, it is recommended that the purchase be made without advertising as per Section 11.4 of the Purchasing Act.
DLT Solutions, LLC. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable due to the specialized nature of the services required.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with DLT Solutions, LLC. in an amount not to exceed $74,880.00.
Funds are available in Account 101-27000-612430.
Requested, Catherine A. O’Connor, Director of Engineering, ECB:HNC:cmn
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 6, 2017