TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 6, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 14-824-3DR Rehabilitation of Bridges, NSA on the North Shore Channel, to IHC Construction Companies, LLC in an amount of $51,563.92, from an amount of $2,187,733.19, to an amount not to exceed $2,239,297.11, Account 401-50000-645720, Purchase Order 4000040
Body
Dear Sir:
On September 1, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 14-824-3DR Rehabilitation of Bridges, NSA on the North Shore Channel, to IHC Construction Companies, LLC, in an amount not to exceed $2,093,000.00, plus a five (5) percent allowance for change orders in an amount of $104,650.00, for a total amount not to exceed $2,197,650.00. The scheduled contract completion date is August 9, 2017.
As of July 16, 2017, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $94,733.19 from the original amount awarded of $2,093,000. The current contract value is $2,187,733.19. The prior approved change orders reflect a 4.53% increase to the original contract value.
As part of the contract, the contractor was to remove the loose concrete encasing the steel floor beams and girders at the Sheridan Road Bridge. During this work, it was discovered that the concrete deterioration was more extensive than originally anticipated. Therefore, an additional quantity of 1,008 square feet of concrete needs to be removed. The removal of loose concrete is necessary to ensure the safety of District’s staff and contractors working in the Wilmette Pumping Station, as well as pedestrians walking under the Sheridan Road Bridge. This work is already completed. The contractor proceeded at his own risk and performed the additional concrete removal when the scaffolding was still in place. The contractor subsequently submitted a cost proposal (CCO-002) for an extra in the amount of $51,563.92. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 065, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 14-824-3DR in an amount of $51,563.92 (2.36% of the current contract value), from an amount of $2,187,733.19, to an amount not to exceed $2,239,297.11.
Funds are available in Account 401-50000-645720.
Requested, Catherine A. O’Connor, Director of Engineering, ECB:VG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 6, 2017
Attachment