TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 3, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order to CDW Government LLC, to Furnish and Deliver Microsoft Azure StorSimple Storage Server, in an amount not to exceed $61,815.00, Account 201-50000-634810, Requisition 1467946
Body
Dear Sir:
Authorization is requested to issue a purchase order to CDW Government, LLC, to furnish and deliver Microsoft Azure StorSimple Storage Server in accordance with the State of Illinois Master Contract for Purchase of Microsoft Products (LAR) [Large Account Reseller] (CMS6945110). The District has the ability to participate in State of Illinois (State) Contracts #4010653 under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et.seq. CDW Government, LLC’s current contract with the State expires September 30, 2019. This contract will begin on December 1, 2017 and end on December 31, 2018.
Microsoft Azure StorSimple Storage Server utilizes a hybrid system to store files both on premise and in the Microsoft Azure cloud. This approach allows for increased storage and faster recovery of files in the case of file corruption or disaster recovery.
CDW Government, LLC, the sole source of supply under the State of Illinois Master Contract for the Purchase of Microsoft Products (LAR) (Large Account Resellers) (CMS6945110), has submitted prices for the Microsoft Azure StorSimple Storage Server. Inasmuch as CDW Government, LLC, is the only source of supply for Microsoft software and software maintenance, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
CDW Government, LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with CDW Government, LLC, in an amount not to exceed $61,815.00.
Funds are available in Account 201-50000-634810.
Requested, John Sudduth, Director of Information Technology, JS:SK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 3, 2017