TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 3, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with enfoTech & Consulting, Inc. for iPacs Software Maintenance Support Services, in an amount not to exceed $980,298.00, Account 101-27000-612820, Requisition 1469935
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with enfoTech & Consulting, Inc. for iPACS Software Maintenance Support Services. This purchase order will begin on July 1, 2017 and expire on December 31, 2020.
The initial payment amount of $133,062.00 for the Software Maintenance Support Services will be effective as of July 1, 2017, for a period of six (6) months. After the expiration of the initial support period, the District will have at its discretion the option to continue the service provider’s services for each subsequent year thereafter for an additional one-year period.
The software licensing and support allows the District to receive technical support and upgrades to enfoTech’s software products, iPACS, iPACS User Charge, and iPACS Finance Billing. enfoTech’s iPACS software was implemented in 2008 and replaced the PIMS application for the Enforcement and Field Services Section of the Monitoring and Research Department. In 2013, the District went live with the iPACS User Charge and Finance Billing modules. This system integrated the business processes of Enforcement, User Charge, Industrial Waste, and Finance Billing allowing for a seamless flow of information, enhanced reporting options, and improved efficiency of staff.
enfoTech & Consulting, Inc., the sole service provider of iPacs Software Maintenance Support Services has submitted prices for the services required. Inasmuch as enfoTech & Consulting, Inc., is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
enfoTech & Consulting, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with enfoTech & Consulting, Inc., in an amount not to exceed $980,298.00.
Funds for the 2017 expenditure, in the amount of $133,062.00, are available in Account 101-27000-612820. The estimated expenditure for 2018 is $274,106.00, for 2019 is $282,330.00, and for 2020 is $290,800.00. Funds for the 2018, 2019, and 2020 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John Sudduth, Director of Information Technology, JS:RB:rb
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 3, 2017