TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 6, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 16-805-21, Furnish, Deliver, and Install a Boiler for the Equipment Garage at the Calumet Water Reclamation Plant, estimated cost $240,000.00, Account 201-50000-645680, Requisition 1457241
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 16-805-21, Furnish, Deliver, and Install a Boiler for the Equipment Garage at the Calumet Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of this contract is to furnish, deliver, and install a hot water boiler for the equipment garage. A boiler is needed to provide hot water for the hydronic heating system incorporated into the equipment garage. The boiler will provide heat for the equipment garage and allow for the control of air temperature and relative humidity to protect District assets, such as snow plows, tractors, portable cranes, trailers, and excavators.
The estimated cost for this contract is $240,000.00. The estimated 2017 and 2018 expenditures are $60,000.00 and $180,000.00 respectively.
The bid deposit for this contract is $12,000.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Mechanical” category for establishing Minority Business Enterprises (MBE), Women’s Business Enterprises (WBE), and Small Business Enterprises (SBE) utilization goals. The associated goals for this contract are 20% MBE, 9% WBE, and 10% SBE.
The tentative schedule for this contract is as follows:
Advertise August 16, 2017
Bid Opening September 5, 2017
Award October 5, 2017
Completion March 31, 2018
Funds for 2017 are available in Account 201-50000-645680, Requisition 1457241. Funds for 2018 are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 16-805-21.
Requested, John P. Murray, Director of Maintenance & Operations, BAP:SO’C:MAG:JR:JMC:RR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 6, 2017