TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 3, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 14-824-3DR Rehabilitation of Bridges, NSA on the North Shore Channel, to IHC Construction Companies, LLC in an amount of $20,954.19, from an amount of $2,239,297.11, to an amount not to exceed $2,260,251.30, Account 401-50000-645720, Purchase Order 4000040
Body
Dear Sir:
On September 1, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 14-824-3DR Rehabilitation of Bridges, NSA on the North Shore Channel, to IHC Construction Companies, LLC, in an amount not to exceed $2,093,000.00, plus a five (5) percent allowance for change orders in an amount of $104,650.00, for a total amount not to exceed $2,197,650.00. The scheduled contract completion date is August 9, 2017.
As of July 7, 2017, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $146,297.11 from the original amount awarded of $2,093,000.00. The current contract value is $2,239,297.11. The prior approved change orders reflect a 6.99% increase to the original contract value.
During the construction, it was determined that the sidewalks flanking the Linden and Maple Avenue bridges are not capable of safely supporting golf cart traffic. The engineer has decided to modify the existing curbs and signage to permit golf cart traffic to cross the bridges using the shared bike lanes. This work is already completed. The contractor proceeded at his own risk and performed the work. The contractor submitted a cost proposal (CCO-004) for an extra in the amount of $20,954.19. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 69, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 14-824-3DR in an amount of $20,954.19 (0.94% of the current contract value), from an amount of $2,239,297.11, to an amount not to exceed $2,260,251.30.
Funds are available in Account 401-50000-645720.
Requested, Marcella V. Landis, Acting Director of Engineering, ECB:VPG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 3, 2017
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