TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 3, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 16-077-3E, Devon IAS Switchgear Replacement and Wilmette PS Conduit Replacement, NSA, to M.G. Electric Service Company, in an amount not to exceed $600,400.00, plus a five (5) percent allowance for change orders in an amount of $30,020.00, for a total amount not to exceed $630,420.00, Account 401-50000-645720, Requisition 1459453
Body
Dear Sir:
On March 16, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-077-3E, Devon IAS Switchgear Replacement and Wilmette PS Conduit Replacement, NSA.
In response to a public advertisement of April 26, 2017, a bid opening was held on June 6, 2017. The bid tabulation for this contract is:
M.G. ELECTRIC SERVICE COMPANY $600,400.00
ALDRIDGE ELECTRIC, INC. $761,270.00
BROADWAY ELECTRIC, INC. $793,000.00
Seven hundred forty-nine (749) companies were notified of this contract being advertised and twenty-seven (27) companies requested specifications.
M.G. Electric Service Company, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $1,000,000.00, placing their bid of $600,400.00 approximately 40 percent below the estimate.
M.G. Electric Service Company is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 15 percent MBE, 12 percent WBE and bidder offers WBE credits to satisfy SBE participation.
M.G. Electric Service Company has executed the Multi-Project Labor Agreement (MPLA) Certificate as required. It is anticipated that the following trades will be utilized on this contract: electricians, pipefitters, cement masons, laborers, carpenters and iron workers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately ten (10) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 16-077-3E to M. G. Electric Service Company, in an amount not to exceed $600,400.00, plus a five (5) percent allowance for change orders in an amount of $30,020.00, for a total amount not to exceed $630,420.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The estimated completion date is within 450 calendar days after approval of the Contractor’s Bond.
Funds are available in Account 401-50000-645720.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 3, 2017
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