TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 3, 2017
Committee on procurement
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 17-847-11, Truck Hauling of Liquid Sludge from the Lemont Water Reclamation Plant, to Synagro Central, LLC in an amount not to exceed $270,455.16, Account 101-68000-612520, Requisition 1441334
Body
Dear Sir:
On May 4, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-847-11, Truck Hauling of Liquid Sludge from the Lemont Water Reclamation Plant.
In response to a public advertisement of May 24, 2017, a bid opening was held on June 13, 2017. The bid tabulation for this contract is:
SYNAGRO CENTRAL, LLC $270,455.16
RAPID SPILL RESPONSE OF ILLINOIS, INC. $556,336.00
QUALITY TRUCK & TRAILER REPAIR, INC. $979,910.00
Three hundred fifty-six (356) companies were notified of this contract being advertised and sixteen (16) companies requested specifications.
Synagro Central, LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $262,700.00, placing the bid of $270,455.16, approximately 3 percent above the estimate.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract due to the limited number of potential bidders available to bid, and because the required services do not provide practical or cost-effective opportunities for direct or indirect subcontracting.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The contract will require approximately two (2) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-847-11 to Synagro Central, LLC, in an amount not to exceed $270,455.16, subject to the contractors furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor shall commence work upon approval of the Contractor’s Bond and shall terminate two years thereafter.
Funds for the 2017 expenditure, in the amount of $67,600.00, are available in Account 101-68000- 612520. The estimated expenditures for 2018 are $135,200.00 and for 2019 are $67,655.16. Funds for the 2018 and 2019 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 3, 2017