TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 14, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 17-708-31, Installation of Disc Filters at the Hanover Park Water Reclamation Plant, to Independent Mechanical Industries, Inc., in an amount not to exceed $1,312,800.00, Account 401-50000-645650, Requisition 1439593
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Dear Sir:
On April 6, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-708-31, Installation of Disc Filters at the Hanover Park Water Reclamation Plant.
In response to a public advertisement of May 24, 2017, a bid opening was held on July 11, 2017. The bid tabulation for this contract is:
INDEPENDENT MECHANICAL INDUSTRIES, INC. $1,312,800.00
IHC CONSTRUCTION COMPANIES, L.L.C. $1,574,800.00
Nine hundred thirty-nine (939) companies were notified of this contract being advertised and forty-seven (47) companies requested specifications.
Independent Mechanical Industries, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $1,500,000.00, placing their bid of $1,312,800.00 approximately 12.5 below the estimate.
Independent Mechanical Industries, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 7.5 percent MBE, 12.6 percent WBE, and the bidder offers MBE and WBE credits to satisfy SBE participation.
Independent Mechanical Industries, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: pipefitters, electricians, laborers, ironworkers and operating engineers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately twenty (20) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-708-31 to Independent Mechanical Industries, Inc., in an amount not to exceed $1,312,800.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor shall commence work upon approval of the Contractor’s Bond and complete all work within 500 calendar days.
Funds are available in Account 401-50000-645650.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 14, 2017
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