TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 5, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authorization to increase cost estimate for Contract 16-803-23, Furnish, Deliver, and Install HVAC Systems at the Calumet Water Reclamation Plant, from $180,000.00 to $360,000.00, Account 201-50000-645680, Requisition 1459683
Body
Dear Sir:
On March 16, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise Contract 16-803-21, Furnish, Deliver, and Install HVAC Systems at the Calumet Water Reclamation Plant at an estimated cost of $180,000.00. After receipt of multiple bids in excess of 72% and 110% of the estimate, an examination of the existing scope and nature of work with respect to current market conditions, and the availability of providers, indicated that the cost estimate must be increased.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to increase the cost estimate for Contract 16-803-23 from $180,000.00 to $360,000.00.
Funds for the revised cost estimate are being requested in 2018, in Account 201-50000-645680, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO'C:MAG:JR:jmc:rtr
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 5, 2017