TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 5, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 16-RFP-05 Point to Point Communications, with AT&T Corp. in an amount not to exceed $392,152.07, Accounts 101-27000-612210, 101-67000-612210 Requisitions 1472222, 1473146
Body
Dear Sir:
Authorization is requested to issue a purchase order with AT&T Corp. for point to point switched ethernet services. This purchase order will expire on September 30, 2019, which is co-terminus to the original agreement.
On July 7, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement for Contract 16-RFP-05 Point to Point Communications with AT&T Corp.
The services requested were bid under Request for Proposal 16-RFP-05 Point to Point Communications. The intent of this Request for Proposal was to supply point to point communication services at a discounted rate to multiple District locations. Based on the vendor bids and presentations, AT&T Corp. was evaluated as having the highest rated proposal and as a result selected as the successful bidder. Due to the technology detailed under this contract and the District locations covered, a multi-phase implementation was required. Phase one of this contract was a renewal of current services which started August 1, 2016. Phase two, which is covered under this request for proposal, is to enhance services to the District core facilities at a discounted rate. The implementation of Phase two will start November 2017 and continue thru the 2018 fiscal year. Pricing for the second phase of this project was submitted with AT&T’s Best and Final Offer.
Inasmuch as the firm of AT&T Corp. possesses a high degree of professional skill, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order with AT&T Corp. for point to point switched ethernet services in an amount not to exceed $392,152.07.
Funds for the 2017 expenditure, in the amount of $17,050.09, are available in Account 101-27000-612210. The estimated expenditure for 2018 is $204,601.08 and 2019 is $170,500.90. Funds for the 2018 and 2019 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John Sudduth, Director of Information Technology, JS:SK:RP:EW:TM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 5, 2017