TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 5, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authorization to amend Board Order of September 14, 2017, regarding Authority to award Contract 17-689-12 (Re-Bid), Test and Repair Underground Storage Tanks at Various Locations, to Stenstrom Petroleum Services Group, in an amount not to exceed $142,800.00, Accounts 101-67000, 68000, 69000-612240, 612490, 623070, 623270, Requisitions 1456934, 1456939, 1456943, 1456946, and 1456947, Agenda Item No. 30, File No. 17-0968
Body
Dear Sir:
At the Board Meeting of September 14, 2017, the Board of Commissioners duly authorized the above stated action, Agenda Item No. 30, File No. 17-0968.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to revise the title and body of the letter to reflect a corrected award amount, percent difference from the estimated cost and estimated yearly expenditures as follows:
In the title of the letter, the award amount is shown as “not to exceed $142,800.00.” Same should have read “not to exceed $130,755.00.”
In the fourth paragraph of the letter, the bid tabulation is shown as:
“STENSTROM PETROLEUM SERVICES GROUP *$142,800.00
*corrected total”
Same should have read:
“STENSTROM PETROLEUM SERVICES GROUP *$130,755.00
*corrected total”
The sixth paragraph of the letter states ”Stenstrom Petroleum Services Group, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for the contract is $121,100.00, placing the bid of $142,800.00 approximately 17.9 percent above the estimate.” Same should have read “Stenstrom Petroleum Services Group, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for the contract is $121,100.00, placing the bid of $130,755.00 approximately 8 percent above the estimate.”
The eleventh paragraph of the letter states “In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-689-12 (Re-Bid) to Stenstrom Petroleum Services Group, in an amount not to exceed $142,800.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.” Same should have read “In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-689-12 (Re-Bid) to Stenstrom Petroleum Services Group, in an amount not to exceed $130,755.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.”
And finally, the twelfth paragraph of the letter states “Funds for the 2017 expenditure, in the amount of $34,165.00, are available in Accounts 101-67000, 68000, 69000-612240, 612490, 623070, 623270. The estimated expenditures for 2018 are $53,330.00 and for 2019 are $55,305.00. Funds for the 2018 and 2019 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.” Same should have read “Funds for the 2017 expenditure, in the amount of $29,465.00, are available in Accounts 101-67000, 68000, 69000-612240, 612490, 623070, 623270. The estimated expenditures for 2018 are $49,985.00 and for 2019 are $51,305.00. Funds for the 2018 and 2019 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.”
All other information provided in the transmittal is correct.
Therefore, it is requested that the aforesaid Board Order of September 14, 2017, be amended to effect the changes set forth above, otherwise to remain in force and effect as heretofore enacted.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 5, 2017