TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 5, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order with Networkfleet, Inc., for Vehicle Location System Services in an amount of $44,709.28, from an amount of $9,323.40, to an amount not to exceed $54,032.68, Account 101-15000-612860, Purchase Order 3092277
Body
Dear Sir:
On December 23, 2016, the Director of Procurement and Materials Management issued a purchase order to Networkfleet, Inc., for vehicle location system services under General Services Administration (GSA) Joint Purchasing Contract GS-07F-5559R, in an amount not to exceed $9,323.40. The purchase order expires on December 31, 2017.
On October 6, 2011, the District’s Board of Commissioners authorized participation in the GSA Federal Cooperative Purchasing Program under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et.seq. GSA currently has a competitively bid contract for vehicle location system services with Networkfleet, Inc. The term of the contract began on January 1, 2010 and expires on December 31, 2019. Networkfleet, Inc. is registered and in good standing with the State of Illinois.
This purchase order has no prior change orders.
At the time of initial purchase order issuance, the District was only pursuing vehicle location system services/GPS installation in approximately 41 Fleet vehicles. However, upon review and consideration of the many benefits provided through vehicle location system services, it is now deemed beneficial to pursue District-wide implementation for a majority of the remaining 191 Fleet vehicles. Installation is expected to begin in October 2017 and conclude prior to year-end.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $44,709.28 (479.5% of the current contract value), from an amount of $9,323.40, to an amount not to exceed $54,032.68.
Funds are available in Account 101-15000-612860.
Requested, Eileen M. McElligott, Administrative Services Officer, SAR:SKL:JRM:JJ:LSA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 5, 2017