TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 5, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 17-139-2F, Security Fence Along the Collateral Channel, to Midwest Fence Corporation, in an amount not to exceed $14,461.00, Account 201-50000-645680, Requisition 1472764
Body
Dear Sir:
On August 31, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-139-2F, Security Fence Along the Collateral Channel.
In response to a public advertisement of September 6, 2017, a bid opening was held on September 19, 2017. The bid tabulation for this contract is:
MIDWEST FENCE CORPORATION $14,461.00
THE STONE GROUP, INC. $18,380.00
Eight hundred seven (807) companies were notified of this contract being advertised and eleven (11) companies requested specifications.
Midwest Fence Corporation, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $16,000.00, placing their bid of $14,461.00 approximately 9.6 percent below the estimate.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
Midwest Fence Corporation has executed the Multi-Project Labor Agreement (MPLA) Certificate as required. It is anticipated that the following trades will be utilized on this contract: ironworkers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately two (2) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-139-2F to Midwest Fence Corporation, in an amount not to exceed $14,461.00.
There was no performance bond required for this contract due to the low cost of the contract.
The Contract will commence upon execution of the Contract and end approximately thirty (30) days therafter.
Funds are available in Account 201-50000-645680.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 5, 2017