TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 5, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 17-032-11, Furnish and Deliver Coveralls, Rainwear and Boots to Various Locations for a One (1) Year Period, Group A to Fisher Scientific Company, L.L.C., in an amount not to exceed $21,266.37, Group B to T & N Chicago, Inc., in an amount not to exceed $1,757.24, and Group C to Kaul Glove & Mfg. Co., d/b/a Choctaw-Kaul Distribution Company, in an amount not to exceed $11,819.99, Account 101-20000-623700.
Body
Dear Sir:
On July 6, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-032-11 furnish and deliver coveralls, rainwear and boots to various locations for a one (1) year period, beginning approximately November 1, 2017 and ending October 31, 2018.
In response to a public advertisement of July 19, 2017, a bid opening was held on August 15, 2017.
The bid tabulation for this contract is:
GROUP A
FISHER SCIENTIFIC COMPANY, L.L.C. $21,266.37
DIVAL SAFETY EQUIPMENT, INC. $21,332.95
ATLAS & ASSOCIATES, INC. $21,410.00
AMERISOURCE INDUSTRIAL SUPPLY $22,506.82
STAUFFER MANUFACTURING COMPANY $23,043.23
ROOT BROS. MANUFACTURING & SUPPLY CO. $23,174.76
KAUL GLOVE & MFG. CO.
D/B/A CHOCTAW-KAUL DISTRIBUTION COMPANY *$24,539.48
PRODUCTION DISTRIBUTION COMPANIES $31,478.54
T & N CHICAGO, INC. $36,548.16
FAIRMONT SUPPLY COMPANY $250,122.31
*corrected total
GROUP B
T & N CHICAGO, INC. $1,757.24
DIVAL SAFETY EQUIPMENT, INC. $2,655.15
STAUFFER MANUFACTURING COMPANY $2,765.97
KAUL GLOVE & MFG. CO.
D/B/A CHOCTAW-KAUL DISTRIBUTION COMPANY *$2,915.39
FISHER SCIENTIFIC COMPANY, L.L.C. $3,041.30
ROOT BROS. MANUFACTURING & SUPPLY CO. $3,110.68
FAIRMONT SUPPLY COMPANY $3,188.37
AMERISOURCE INDUSTRIAL SUPPLY $4,057.61
PRODUCTION DISTRIBUTION COMPANIES $4,626.66
ATLAS & ASSOCIATES, INC. $6,069.00
*corrected total
GROUP C
KAUL GLOVE & MFG. CO.
D/B/A CHOCTAW-KAUL DISTRIBUTION COMPANY $11,819.99
FAIRMONT SUPPLY COMPANY $11,998.96
STAUFFER MANUFACTURING COMPANY $12,003.81
FISHER SCIENTIFIC COMPANY, L.L.C. *$12,069.85
T & N CHICAGO, INC. *$12,791.10
DIVAL SAFETY EQUIPMENT, INC. $13,339.50
ROOT BROS. MANUFACTURING & SUPPLY CO. $14,295.55
AMERISOURCE INDUSTRIAL SUPPLY $15,915.48
PRODUCTION DISTRIBUTION COMPANIES *$17,987.09
ATLAS & ASSOCIATES, INC. $20,893.00
*corrected total
Five hundred ninety five (595) companies were notified of the contract being advertised and forty four (44) companies requested specifications.
Fisher Scientific Company, L.L.C., the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $25,000.00, placing the total bid of $21,266.37 approximately 14.9 percent below the estimate.
T & N Chicago, Inc., the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $3,000.00, placing the total bid of $1,757.24 approximately 41.4 percent below the estimate.
Kaul Glove & Mfg. Co., d/b/a Choctaw-Kaul Distribution Company, the lowest responsible bidder for Group C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group C of this contract was $25,000.00, placing the total bid of $11,819.99 approximately 52.7 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-032-11, Group A to Fisher Scientific Company, L.L.C., in an amount not to exceed $21,266.37, Group B to T & N Chicago, Inc., in an amount not to exceed $1,757.24, and Group C to Kaul Glove & Mfg. Co., d/b/a Choctaw-Kaul Distribution Company, in an amount not to exceed $11,819.99.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents. There was no bid deposit required for this contract. Funds are available in Account 101-20000-623700.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 5, 2017
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