TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 5, 2017
COMMITTEE ON PROCUREMENT
Mr. David St Pierre, Executive Director
Title
Issue purchase orders and enter into an agreement with Siemens Industry, Inc., to Provide Maintenance Repair Services and Parts for Fire Detection Systems at the Calumet, Mainstream, Lockport and O’Brien Water Reclamation Plants, in an amount not to exceed $519,329.00, Accounts 101-67000, 68000, 69000- 612780, 623070, Requisitions,1470104,1470600,1471124,1472034
Body
Dear Sir:
Authorization is requested to issue purchase orders and enter into an agreement with Siemens Industry, Inc., to provide Maintenance Repair Services and Parts for Fire Detection Systems, on an as needed basis, at the Calumet, Mainstream, Lockport and O’Brian Water Reclamation Plants, in an amount not to exceed $519,329.00. All purchase orders will expire December 31, 2022.
Siemens Industry, Inc., the sole source provider of these fire detection systems parts and services, has submitted prices. Inasmuch as Siemens Industry, Inc., is the only source of supply for the parts and services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Siemens Industry, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable because of the specialized nature of the services required.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders and enter into an agreement with Siemens Industry, Inc., in an amount not to exceed $519,329.00.
The estimated expenditures for 2018 are $100,829.00, for 2019 are $103,500.00 and for 2020, 2021 and 2022 are $105,000.00, respectively. Funds for the 2018, 2019, 2020, 2021, and 2022 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:sk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 5, 2017