TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 5, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 16-704-21, Furnish, Deliver and Install an Upgraded Coarse Screen Conveyor System at the North Branch Pumping Station, to Brieser Construction Company, in an amount not to exceed $201,204.00, Account 201-50000-645600, Requisition 1448471
Body
Dear Sir:
On March 16, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-704-21, Furnish, Deliver and Install an Upgraded Coarse Screen Conveyor System at the North Branch Pumping Station.
In response to a public advertisement of July 26, 2017, a bid opening was held on August 22, 2017.
The bid tabulation for this contract is:
BRIESER CONSTRUCTION COMPANY $201,204.00
Four hundred ninety (496) companies were notified of this contract being advertised and twenty-one (21) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: could not provide the equipment and/or services requested. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Brieser Construction Company, the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $150,000.00, placing their bid of $201,204.00 approximately 34.1 percent above the estimate. The difference in cost is due to the inclusion of the removal of the coarse screen debris accumulated during contract work and any unknown risks associated with that task. In addition, there has been a considerable increase in the cost of the electrical equipment and materials required under this contract.
Brieser Construction Company has executed the Multi-Project Labor Agreement (MPLA) Certificate as required. It is anticipated that the following trades will be utilized on this contract: carpenters, electricians, pipefitters, and machinists. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately ten (10) people for the services.
Brieser Construction Company is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 20.3 percent MBE, 10.4 percent WBE, and bidder offers MBE and WBE credits to satisfy SBE participation.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 16-704-21, Furnish, Deliver and Install an Upgraded Coarse Screen Conveyor System at the North Branch Pumping Station, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor shall complete all work within 400 calendar days after approval of the Contractor’s Bond.
Funds for the 2017 expenditures, in the amount of $17,247.00, are available in Account 201-50000-645600. The estimated expenditures for 2018 are $183,957.00. Funds for the 2018 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 5, 2017