TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 19, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 18-608-21 Furnish and Deliver Screens, Conveyors, Fine Screens, and Grit Classifier to Various Locations, estimated cost $545,000.00, Account 201-50000-634650, Requisitions 1475484 and 1475485
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 18-608-21 Furnish and Deliver Screens, Conveyors, Fine Screens, and Grit Classifier to Various Locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure two (2) fine screens, a screw conveyor, and a grit classifier for the Hanover Park WRP. Two (2) screw conveyors will be procured for the Stickney WRP. The Hanover Park fine screens are thirty-five (35) years old, are corroded beyond repair and are in need of replacement. The grit classifier trough is wearing through and has been repaired numerous times. Converting to enclosed equipment at the Hanover Park plant will reduce odors. The Stickney screw conveyors are of an inadequate design for effective scum removal and are susceptible to clogging.
The estimated cost for this contract is $545,000.00.
The bid deposit for this contract is $27,250.00.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is a furnish and deliver contract for equipment.
The Affirmative Action Ordinance, Revised Appendix D, will not be included in this contract because it is a furnish and deliver contract for equipment.
The tentative schedule for this contract is as follows:
Advertise November 15, 2017
Bid Opening December 5, 2017
Award January 4, 2018
Completion July 3, 2018
Funds are being requested in 2018 in Account 201-50000-634650, and are contingent upon the Board of Commissioners approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 18-608-21.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JMC:MWK:ssg
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 19, 2017