TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 19, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 06-212-3M Calumet TARP Pump Station Improvements, Calumet Water Reclamation Plant, to Sollitt/Sachi/Alworth JV in an amount of $20,345.00, from an amount of $36,253,433.93, to an amount not to exceed $36,273,778.93, Account 401-50000-645600, Purchase Order 5001404
Body
Dear Sir:
On May 2, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 06-212-3M Calumet TARP Pump Station Improvements, Calumet Water Reclamation Plant, to Sollitt/Sachi/Alworth JV, in an amount not to exceed $35,067,000.00. The scheduled contract completion date is May 19, 2018.
As of October 6, 2017, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $1,186,433.93 from the original amount awarded of $35,067,000.00. The current contract value is $36,253,433.93. The prior approved change orders reflect a 3.38% increase to the original contract value.
This contract includes the replacement of the four large and two small Calumet TARP pumps with six new 72 MGD pumps. There are three existing electrical conduits, which are installed in the area over the East Pump Room Quick Close Valve (QCV), obstructing the contract work of rebuilding the QCV. The three existing electrical conduits need to be relocated, therefore requiring additional conduit and wiring. The contractor submitted a cost proposal (CCO-039) for an extra in the amount of $20,345.00. The engineer stated via correspondence 775 that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract as signed.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 06-212-3M in an amount of $20,345.00 (0.06% of the current contract value), from an amount of $36,253,433.93, to an amount not to exceed $36,273,778.93.
Funds are available in Account 401-50000-645600.
Requested, Marcella V. Landis, Acting Director of Engineering, ECB:GG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 19, 2017
Attachment