TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 19, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 17-009-11, Furnish and Deliver Cloths, Paper Towels & Toilet Tissue to Various Locations for a One (1) Year Period, Group A to Amerisource Industrial Supply Co., in an amount not to exceed $9,714.03, and Groups B and C to Warehouse Direct, Inc., in an amount not to exceed $112,486.27, Account 101-20000-623660.
Body
Dear Sir:
On July 6, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-009-11 furnish and deliver cloths, paper towels and toilet tissue to various locations for a one (1) year period, beginning approximately November 1, 2017 and ending October 31, 2018.
In response to a public advertisement of July 19, 2017, a bid opening was held on August 15, 2017.
The bid tabulation for this contract is:
GROUP A
AMERISOURCE INDUSTRIAL SUPPLY CO. $9,714.03
KAUL GLOVE & MFG CO, D/B/A
CHOCTAW-KAUL DISTRIBUTION COMPANY *$13,038.33
CCP INDUSTRIES, INC., A SUBSIDIARY
OF TRANZONIC COS INC. *$13,727.52
WIPECO INC. $14,108.00
ATLAS & ASSOCIATES, INC. $18,133.00
FAIRMONT SUPPLY COMPANY $24,061.68
*corrected total
GROUP B
WAREHOUSE DIRECT, INC. *$93,335.77
THE STANDARD COMPANIES, INC. *$97,085.30
WIPECO INC. $101,274.80
CCP INDUSTRIES INC., A SUBSIDIARY
OF TRANZONIC COS INC. *$138,895.65
LOGSDON STATIONERS, INC. $156,011.75
FAIRMONT SUPPLY COMPANY *$156,239.39
KAUL GLOVE & MFG CO., D/B/A
CHOCTAW-KAUL DISTRIBUTION COMPANY *$179,529.45
ATLAS & ASSOCIATES, INC. $222,700.00
AMERISOURCE INDUSTRIAL SUPPLY CO. $223,651.90
TERA CONSULTING, INC. *$508,493.36
*corrected total
GROUP C
WAREHOUSE DIRECT, INC. $19,150.50
AMERISOURCE INDUSTRIAL SUPPLY CO. $19,250.45
THE STANDARD COMPANIES, INC. $20,537.85
WIPECO INC. $21,489.60
KAUL GLOVE & MFG CO., D/B/A
CHOCTAW-KAUL DISTRIBUTION COMPANY *$30,335.10
FAIRMONT SUPPLY COMPANY $30,360.10
LOGSDON STATIONERS, INC. $35,543.55
ATLAS & ASSOCIATES, INC. $40,970.00
TERA CONSULTING, INC $41,344.70
*corrected total
Six hundred and ninety-nine (699) companies were notified of the contract being advertised and forty three (43) companies requested specifications.
Amerisource Industrial Supply Co., the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $8,500.00, placing the total bid of $9,714.03 approximately 14.2 percent above the estimate.
Warehouse Direct, Inc., the lowest responsible bidder for Groups B and C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups B and C of this contract was $112,500.00, placing the total bid of $112,486.27 in line with the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-009-11, Group A, to Amerisource Industrial Supply Co., in an amount not to exceed $9,714.03, and Groups B and C to Warehouse Direct, Inc., in an amount not to exceed $112,486.27.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents. There was no bid deposit required for this contract. Funds are available in Account 101-20000-623660.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 19, 2017
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