TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 19, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on rejection of bids for Contract 17-704-21, Furnish and Deliver an Airlift Blower to the Egan Water Reclamation Plant, estimated cost $100,000.00
Body
Dear Sir:
On May 4, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-704-21, Furnish and Deliver an Airlift Blower to the Egan Water Reclamation Plant.
In response to a public advertisement of July 26, 2017, a bid opening was held on August 15, 2017. The bid tabulation for this contract is:
GASVODA & ASSOCIATES, INC. $145,850.00
One thousand one hundred ninety (1,190) companies were notified of this contract being advertised and eight (8) companies requested specifications.
A review of the sole bid, submitted by Gasvoda & Associates, Inc., revealed that their bid of $145,850.00 is approximately 45.9 percent over the contract estimate of $100,000.00. Therefore, the bid is considered too high for award and rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Gasvoda & Associates, Inc., of this action.
The Maintenance and Operations Department will revise the contract and re-advertise as soon as practical.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 19, 2017