TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 19, 2017
Committee on procurement
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 17-051-11 Furnish and Deliver Miscellaneous Hand Tools to Various Locations for a One (1) Year Period, Groups A and C to Root Brothers Mfg. & Supply Co., in an amount not to exceed $31,943.56, and Group B to Fairmont Supply Company, in an amount not to exceed $19,353.63 Account 101-20000-623680
Body
Dear Sir:
On July 6, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-051-11 furnish and deliver miscellaneous hand tools to various locations for a one (1) year period, beginning approximately November 1, 2017 and ending October 31, 2018.
In response to a public advertisement of July 19, 2017, a bid opening was held on August 15, 2017. The bid tabulation for this contract is:
GROUP A
ROOT BROTHERS MFg & SUPPLY CO. *$25,331.98
FAIRMONT SUPPLY COMPANY *$26,252.14
ATLAS & ASSOCIATES, INC. $45,814.00
GROUP B
FAIRMONT SUPPLY COMPANY *$19,353.63
GROUP C
ROOT BROTHERS MFg & SUPPLY CO. *$6,611.58
FAIRMONT SUPPLY COMPANY *$9,051.07
*corrected total
Five hundred and thirteen (513) companies were notified of this contract being advertised and fifteen (15) companies requested specifications.
Root Brothers Mfg. & Supply Co., the lowest responsible bidder for Groups A and C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A and C of this contract was $38,300.00, placing the total bid of $31,943.56 approximately 16.6 percent below the estimate.
Fairmont Supply Company, the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $22,500.00, placing the total bid of $19,353.63 approximately 14 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-051-11, Groups A and C to Root Brothers Mfg. & Supply Co., in an amount not to exceed $31,943.56, and Group B to Fairmont Supply Company, in an amount not to exceed $19,353.63.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. There is no bid deposit required for this contract. Funds are available in Account 101-20000-623680.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 19, 2017
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