TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 19, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 17-107-12 (Re-Bid), Furnish and Deliver a Lab-Scale Fermenter, to Solaris Biotech USA, Inc., in an amount not to exceed $35,408.67, Account 201-50000-634990 Requisition 1460689
Body
Dear Sir:
On May 18, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-107-11, Furnish and Deliver a Lab-Scale Fermenter.
In response to a public advertisement of June 21, 2017, a bid opening was held on July 11, 2017. No bids were received for this contract.
In response to a public re-advertisement of September 6, 2017, a bid opening was held on September 26, 2017. The bid tabulation for this contract is:
SOLARIS BIOTECH USA, INC. $35,408.67
GMI $41,008.46
Four hundred and forty-eight (448) companies were notified of this contract being advertised and seventeen (17) companies requested specifications.
Solaris Biotech USA, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $29,000.00, placing the bid of $35,408.67 approximately 22.1 percent above the estimate.
The contract will expire on November 30, 2017.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
The Multi-Project Labor Agreement was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 17-107-12 (Re-Bid) to Solaris Biotech USA, Inc., in an amount not to exceed $35,408.67.
There was no bid deposit required for this contract.
Funds are available in Account 201-50000-634990.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 19, 2017