TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 2, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with Aerico, Inc. for maintenance services for APC equipment, in an amount not to exceed $66,554.90, Account 101-27000-612810, Requisition 1477215
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Aerico, Inc. for maintenance services for APC equipment at District computer centers. This purchase order will expire on December 31, 2018.
Aerico, Inc. is the only APC Elite Large Data Center Partner for the Chicagoland area using local factory trained and certified field service personnel. Aerico, Inc. has submitted prices for the services required. Inasmuch as Aerico, Inc. is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Aerico, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Aerico, Inc. in an amount not to exceed $66,554.90.
Funds are being requested in 2018, in Account 101-27000-612810, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, John H. Sudduth, Director of Information Technology, JHS:SK:RP
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 2, 2017