TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 2, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order to CDW Government LLC, to Furnish and Deliver Cisco FirePower Services and SmartNet Support for Cisco ASA Firewalls, in an amount not to exceed $34,647.10, Account 101-27000-612840, Requisition 1477204
Body
Dear Sir:
Authorization is requested to issue a purchase order to CDW Government LLC to furnish and deliver Cisco FirePower Services and SmartNet Support for the District’s ASA Firewall appliances. The term of this purchase order is December 1, 2017 to November 30, 2018.
Cisco FirePower Services and SmartNet provides licensing and support for the firewall appliances that protect the District’s administrative data network from the public internet for various District offices and plant locations.
On February 22, 2012, The County of Cook advertised a Request for Proposal (RFP) for “13-28-026 -Computer Hardware, Software and Services” in collaboration with the City of Chicago. Multiple responses were received by the proposal due date of April 6, 2012. CDW Government LLC was awarded the three-year contract effective May 15, 2013, with an option to extend the contract for two additional one-year terms. On May 10, 2017 the Cook County Board met and the contract was extended a second time to May 14, 2018. Article 10) General Conditions, Section j) “Governmental Joint Purchasing Agreement,” allows other government agencies to purchase goods or services under this contract.
CDW Government LLC has submitted prices for the Cisco FirePower Services and SmartNet Support for a one-year period per the established contract discount percentages. Inasmuch as CDW Government LLC is the only source of supply for the Cisco FirePower Services and SmartNet Support for Cisco ASA Firewalls, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
CDW Government LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract due to the specialized nature of the services required.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to CDW Government LLC in an amount not to exceed $34,647.10.
Funds are available in Account 101-27000-612840.
Requested, John H. Sudduth, Director of Information Technology, JS:SK:RP:EW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 2, 2017