TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 2, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 17-705-21, Rehabilitate One Raw Sewage Pump Rotating Assembly at the O’Brien Water Reclamation Plant, to Xylem Water Solutions U.S.A., Inc., in an amount not to exceed $178,300.00, Account 201-50000-645600, Requisition 1456115
Body
Dear Sir:
On August 3, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-705-21, Rehabilitate One Raw Sewage Pump Rotating Assembly at the O’Brien Water Reclamation Plant.
In response to a public advertisement of September 6, 2017, a bid opening was held on September 26, 2017. The bid tabulation for this contract is:
XYLEM WATER SOLUTIONS U.S.A., INC. $178,300.00
ROTATING EQUIPMENT REPAIR, INC. $181,777.00
MIDWEST SERVICE CENTER LLC $184,980.00
PUMPING SOLUTIONS, INC. $197,000.00
GRUNDFOS WATER UTILITY, INC. $209,558.00
Six hundred twenty (620) companies were notified of this contract being advertised and twenty seven (27) companies requested specifications.
Xylem Water Solutions U.S.A., Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $200,000.00, placing their bid of $178,300.00 approximately 11 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the rebuild work will be performed offsite at the Contractor’s facility.
The contract will require approximately four (4) people for the services.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because the required services do not provide practical or cost-effective opportunities for direct or indirect subcontracting.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-705-21 to Xylem Water Solutions U.S.A., Inc., in an amount not to exceed $178,300.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The work under this contract shall begin upon approval of the Contractor’s Bond. The contractor shall deliver Item I within one hundred and fifty (150) calendar days and Items 2 through 7 by December 31, 2018.
Funds for the 2017 expenditure, in the amount of $28,300.00, are available in Account 201-50000-645600. The estimated expenditures for 2018 are $150,000.00. Funds for the 2018 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 2, 2017