TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 2, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 16-608-23 (Re-Bid), Furnish and Deliver Concrete Erosion Control Block Mats to SEPA 4, to Motz Enterprises, Inc., in an amount not to exceed $68,000.00, Account 201-50000-645600, Requisition 1430718
Body
Dear Sir:
On September 15, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 16-608-21, Furnish and Deliver Concrete Erosion Control Block Mats to SEPA 4.
In response to a public advertisement of October 12, 2016, a bid opening was held on November 1, 2016. No bids were received for this contract.
In response to a public re-advertisement of August 2, 2017, a bid opening was held on August 22, 2017. No bids were received for this contract.
In response to a public re-advertisement of September 13, 2017, a bid opening was held on October 3, 2017. The bid tabulation for this contract is:
TILES IN STYLE, LLC $15,284.00
MOTZ ENTERPRISES, INC. $68,000.00
Two hundred sixty (260) companies were notified of this contract being advertised and seven (7) companies requested specifications.
Tiles in Style, LLC, the lowest bidder, submitted a bid that did not comply with the specifications of the contract. The product, submitted to be an engineer approved equal, was found to be deficient, primarily due to the absence of the specified high-strength polypropylene bi-axiel geogrid and backing system, which is a critical component of this system. In addition, overall appearance of the blocks and the tensile strength of the mat did not meet requirements. Therefore, the bid is being rejected in the public’s best interest and the Director of Procurement and Materials Management has notified Tiles in Style, LLC of this action.
Motz Enterprises, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $80,000.00, placing their bid of $68,000.00 approximately 15 percent below the estimate.
The contract will terminate on December 31, 2017.
The Multi-Project Labor Agreement is not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 16-608-23 (Re-Bid), to Motz Enterprises, Inc., in an amount not to exceed $68,000.00.
There was no bid deposit required for this contract.
Funds are available in Account 200-50000-645600.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 2, 2017