TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 2, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 17-712-21, Furnish and Deliver Two Submersible Pumps to O’Brien Water Reclamation Plant, to Flow-Technics, Inc., in an amount not to exceed $28,155.00, Account 201-50000-645600, Requisition 1469141
Body
Dear Sir:
On August 3, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-712-21, Furnish and Deliver Two Submersible Pumps to O’Brien Water Reclamation Plant.
In response to a public advertisement of September 6, 2017, a bid opening was held on September 26, 2017. The bid tabulation for this contract is:
FLOW-TECHNICS, INC. $28,155.00
PUMP SUPPLY, INC. $37,982.00
XYLEM WATER SOLUTIONS USA, INC. $43,936.86
GASVODA & ASSOCIATES INC. $59,500.00
OMNI-PUMP REPAIRS, INC. $67,750.00
Four hundred ninety-nine (499) companies were notified of this contract being advertised and thirty eight (38) companies requested specifications.
Flow-Technics, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $80,000.00, placing their bid of $28,155.00 approximately 64.8 percent below the estimate.
Prior to advertising the contract, it was determined that an explosion proof motor was not required for this application, but the cost was included in the estimate in the Authority to Advertise. Therefore, the bid is considerably lower than the cost estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 17-712-21 to Flow-Technics, Inc., in an amount not to exceed $28,155.00.
The contract shall begin after the mailing of a purchase order and terminate within ninety (90) days.
The bid deposit, in the amount of $4,000.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 201-50000-645600.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 2, 2017