TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 16, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 18-935-11 Furnishing and Delivering Sodium Hydroxide, estimated cost $5,100,000.00, Account 101-69000-623560, Requisition 1460504
Body
Dear Sir:
Contract documents and specifications have been prepared for furnishing and delivering sodium hydroxide, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure sodium hydroxide for an approximate three-year period. The precipitated fertilizer pellets produced by the Ostara process can only form at the correct pH. To maintain or adjust the proper pH, sodium hydroxide is required and is continuously fed to the Ostara reactor.
The estimated cost for this contract is $5,100,000.00. The estimated 2018, 2019, 2020 and 2021 expenditures are $1,529,000.00, $1,700,000.00, $1,700,000.00 and $171,000.00 respectively.
The bid deposit for this contract is $102,000.00.
The contract specifications require that deliveries commence within five days after the purchase order is mailed and terminate approximately three years thereafter.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D will not be included in this contract because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise January 10, 2018
Bid Opening January 30, 2018
Award February 15, 2018
Completion June 1, 2021
Funds are being requested in 2018 in Account 101-69000-623560, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for subsequent years, 2019, 2020 and 2021, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 18-935-11.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 16, 2017