TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 16, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 14-690-11, Beneficial Reuse of Biosolids From LASMA, CALSMA and the Egan Water Reclamation Plant, to Stewart Spreading, Inc., in an amount of $172,000.00 from an amount of $12,670,032.90 to an amount not to exceed $12,842,032.90, Account 101-66000-612520, Purchase Order 5001472
Body
Dear Sir:
On July 10, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 14-690-11, Beneficial Reuse of Biosolids From LASMA, CALSMA and the Egan Water Reclamation Plant, to Stewart Spreading, Inc., in an amount not to exceed $19,188,702.50. The contract will expire on December 31, 2018.
As of November 1, 2017, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $6,518,669.60 from the original amount awarded of $19,188,702.50. The current contract value is $12,670,032.90. The prior approved change orders reflect a 34% decrease to the original contract value.
An increase in contract value is being requested because the estimated expenditure for 2017 is greater than the original amount budgeted for 2017. The increase is recommended based on the need to rebalance expenditures between LASMA and CALSMA due to recent, uneven wet weather events.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 14-690-12 in an amount of $172,000.00 (approximately 1.4% of the current contract value) from an amount of $12,670,032.90 to an amount not to exceed $12,842,032.90.
Funds are available in Account 101-66000-612520.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of
the Board of Commissioners for November 16, 2017
Attachment