TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 16, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 15-074-3D, Installation of Baffle Plates in Final Settling Tanks, Terrence J. O’Brien Water Reclamation Plant, to IHC Construction Companies, LLC, in an amount not to exceed $1,405,000.00, plus a five (5) percent allowance for change orders in an amount of $70,250.00, for a total amount not to exceed $1,475,250.00, Account 401-50000-645650, Requisition 1467960
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Dear Sir:
On July 6, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-074-3D, Installation of Baffle Plates in Final Settling Tanks, Terrence J. O’Brien Water Reclamation Plant.
In response to a public advertisement of August 30, 2017, a bid opening was held on October 3, 2017. The bid tabulation for this contract is:
IHC CONSTRUCTION COMPANIES, L.L.C. $1,405,000.00
THE GEORGE SOLLITT CONSTRUCTION COMPANY $1,546,000.00
One thousand three hundred ninety-seven (1,397) companies were notified of this contract being advertised and thirty-one (31) companies requested specifications.
IHC Construction Companies, L.L.C., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $1,700,000.00, placing their bid of $1,405,000.00 approximately 17.4 percent below the estimate.
IHC Construction Companies, L.L.C., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 20 percent MBE, 10 percent WBE and bidder offers MBE credits to satisfy SBE participation.
IHC Construction Companies, L.L.C., has executed the Multi-Project Labor Agreement (MPLA) Certificate as required. It is anticipated that the following trades will be utilized on this contract: carpenters, iron workers, general laborers, steel erectors, and truck drivers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately ten (10) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award in an amount not to exceed $1,405,000.00, plus a five (5) percent allowance for change orders in an amount of $70,250.00, for a total amount not to exceed $1,475,250.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The Contract will commence upon approval of the Contractor’s Bond and all work will be completed within 540 calendar days.
Funds are available in Account 401-50000-645650.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 16, 2017
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