TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 7, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 18-901-21 Furnish and Deliver Motor Excitation Control Equipment to the Stickney Water Reclamation Plant, estimated cost $290,000.00, Account 201-50000-634600, Requisition 1479586
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 18-901-21, Furnish and Deliver Motor Excitation Control Equipment to the Stickney Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure ten exciter control panels and three exciter control wheels for the main sewage pumps located at the Stickney Water Reclamation Plant Southwest Pumping Station and West Side Pumping Station. The exciter control panels and control wheels are used to control the synchronous motors on the large main sewage pumps. The new and upgraded exciter control panels and control wheels will replace the existing, obsolete equipment that has failed on a number of occasions, interrupted critical pumping operations and is increasingly very costly to repair.
The estimated cost for this contract is $290,000.00.
The bid deposit for this contract is $14,500.00.
The Multi-Project Labor Agreement is not applicable to this contract because it is a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D, will not be included in this contract because it is a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise January 10, 2018
Bid Opening January 30, 2018
Award February 15, 2018
Completion December 31, 2018
Funds are being requested in 2018 in Account 201-50000-634600 and are contingent on the Board of Commissioners’ approval of the budget.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 18-901-21.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR:JMC:WB
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 7, 2017