TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 7, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 16-805-21, Furnish, Deliver, and Install a Boiler for the Equipment Garage at the Calumet Water Reclamation Plant, to Ideal Heating Company, in an amount not to exceed $165,555.00, Account 201-50000-645680, Requisition 1457241
Body
Dear Sir:
On August 3, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-805-21, Furnish, Deliver, and Install a Boiler for the Equipment Garage at the Calumet Water Reclamation Plant.
On August 31, 2017, authorization to amend the Board Order of August 3, 2017 was approved by the Board of Commissioners. A textual error in the Board meeting date was corrected.
In response to a public advertisement of October 11, 2017, a bid opening was held on November 7, 2017. The bid tabulation for this contract is:
IDEAL HEATING COMPANY $165,555.00
AMBER MECHANICAL CONTRACTORS, INC. $260,800.00
Six hundred eighty (680) companies were notified of this contract being advertised and thirty-three (33) companies requested specifications.
Ideal Heating Company, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $240,000.00, placing their bid of $165,555.00 approximately 31 percent below the estimate.
Ideal Heating Company has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: pipefitters, electricians, and cement masons. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately ten (10) people for the services.
Ideal Heating Company is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 21 percent MBE, 9 percent WBE, and the bidder offers MBE credits to satisfy SBE participation.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 16-805-21 to Ideal Heating Company, in an amount not to exceed $165,555.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The work under this contract shall begin upon approval of the Contractor’s Bond and be completed within 270 calendar days.
Funds are available in Account 201-50000-645680.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 7, 2017