TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 7, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 18-629-11, Rack and Pinion Manlift Inspection and Repair, to Mid-American Elevator Company, Inc., in an amount not to exceed $728,160.00, Accounts 101-68000, 69000-612600, 612680, Requisitions 1461813 and 1461814
Body
Dear Sir:
On June 1, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-629-11, Rack and Pinion Manlift Inspection and Repair.
In response to a public advertisement of September 13, 2017, a bid opening was held on October 10, 2017. The bid tabulation for this contract is:
MID-AMERICAN ELEVATOR COMPANY, INC. $728,160.00
Four hundred and eight (408) companies were notified of this contract being advertised and seven (7) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: outside scope of work. In light of this finding, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Mid-American Elevator Company, Inc., the sole bidder for this contract, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $638,761.00, placing the bid of $728,160.00, approximately 14 percent above the estimate.
Mid-American Elevator Company, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: elevator constructors. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will employ approximately fifteen (15) people for the services.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because the contract does not offer practical or cost-effective opportunities for direct or indirect subcontracting.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 18-629-11 to Mid-American Elevator Company, Inc., in an amount not to exceed $728,160.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract will commence upon approval of the Contractor’s Bond and terminate thirty-six months thereafter.
Funds are being requested in 2018, in the amount of $316,230.00, in Accounts 101-68000, 69000-612600, 612680. The estimated expenditures for 2019 are $217,210.00, and for 2020 are $194,720.00. Funds for the 2018, 2019 and 2020 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 7, 2017