TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 7, 2017
COMMITTEE ON StORMWATER MANAGEMENT
Mr. David St. Pierre, Executive Director
Title
Authorization to amend a March 4, 1971 Intergovernmental Agreement with the Village of Bedford Park to update the operational parameters of the Bedford Park Reservoir sluice gate
Body
Dear Sir:
Authorization is requested to amend a March 4, 1971 Intergovernmental Agreement with the Village of Bedford Park (IGA) to update operational parameters of the Bedford Park Retention Reservoir sluice gate. The operation of the gate at the Bedford Park Retention Reservoir is coordinated with the flood fill elevation in the Melvina Ditch Reservoir, located in the City of Burbank, Illinois. The IGA defined respective responsibilities of the District and the Village of Bedford Park (Village) as to the operation and maintenance of the Bedford Park Retention Reservoir so that optimum use of its storage capacity could be obtained in relation to the Melvina Ditch Reservoir and Pumping Station.
As authorized by the Board of Commissioners on November 2, 2017, the District awarded Contract 14-263-3F, Melvina Ditch Reservoir Improvements, which involves expansion of storage capacity of the Melvina Ditch Reservoir, modification of the pumping station, and installation of a new emergency overflow weir. Due to these improvements, an amendment to the existing operational parameters outlined in the original IGA for the Bedford Park Retention Reservoir is required to accommodate the expanded capacity of the Melvina Ditch Reservoir. The District will maintain control of the automatic and manual operation of the sluice gate.
The District and the Village have reached an agreement in principle to amend the captioned IGA to modify the operations of the sluice gate at the Bedford Park Retention Reservoir upon completion of Contract 14-263-3F. These modifications will allow for the District to optimize the operations of the sluice gate during a storm event, and reduce unnecessary wear and tear on the pumps at the Melvina Ditch Reservoir.
Based on the foregoing, it is requested that the Board of Commissioners grant authority for the District to amend the March 4, 1971 Intergovernmental Agreement with the Village of Bedford Park. It is further requested that the Chairman of the Committee on Finance, Executive Director, and Clerk be authorized to execute said amendment on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Acting Director of Engineering and the Director of Maintenance and Operations as to technical matters and by the General Counsel as to form and legality.
Requested, Marcella V. Landis, Acting Director of Engineering, WSS:JK
Recommended, David St. Pierre, Executive Director
Respectfully Submitted, Debra Shore, Chairman Committee on Stormwater Management
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 7, 2017