TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 7, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 17-005-11, Furnish and Deliver Pallets to Various Locations for a One (1) Year Period, Group B to Cabka North America, Inc., in an amount not to exceed $148,945.50 Account 101-20000-623130
Body
Dear Sir:
On October 5, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-005-11 Furnish and Deliver Pallets to Various Locations for a One (1) Year Period, beginning approximately January 1, 2018 and ending September 30, 2018.
In response to a public advertisement of October 18, 2017, a bid opening was held on November 7, 2017. The bid tabulation for this contract is:
GROUP A: WOOD PALLETS
ATLAS & ASSOCIATES, INC. $7,644.00
CABKA NORTH AMERICA, INC. $9,140.04
GROUP B: PLASTIC PALLETS
CABKA NORTH AMERICA, INC. $148,945.50
ATLAS & ASSOCIATES, INC. $170,570.00
Three hundred fifty five (355) companies were notified of the contract being advertised and eighteen (18) companies requested specifications.
Atlas & Associates, Inc. (Atlas), the lowest bidder for Group A, has been previously deemed a non-responsible bidder. At the Board Meeting of February 2, 2017, the District forfeited Contract 16-005-11, Group B, Furnish and Deliver Pallets to Various Locations for a One (1) Year Period, due to Atlas’s failure to perform according to contract specifications for non-delivery of equipment. For this reason, Atlas & Associates, Inc., has been placed on the District’s list of non-responsible vendors per section 70 ILCS 2605/11.11 of the Purchasing Act for a two-year period expiring February 2, 2019. Therefore, the bid was considered non-responsive and was rejected. The Director of Procurement and Materials Management has notified Atlas & Associates, Inc., of this action.
The bid from Cabka North America, Inc. for Group A, is approximately 52.3% above the estimated value of $6,000.00. Therefore the bid received from Cabka North America, Inc., is considered too high to award and rejected in the public’s best interest. The Director of Procurement and Materials Management has notified Cabka North America, Inc., of this action.
Cabka North America, Inc., the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for this group was $159,000.00, placing the total bid of $148,945.50 approximately 6.3 percent below the estimate for Group B of this contract.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-005-11, Group B, to Cabka North America, Inc., in an amount not to exceed $148,945.50.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. Funds are available in Account 101-20000-623130.
There was no bid deposit required for this contract.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 7, 2017
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