TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 4, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 18-655-11, Manhole and Infrastructure Repairs, to Sumit Construction Co., Inc., in an amount not to exceed $660,900.00, Account 101-66000-612600, Requisition 1462516
Body
Dear Sir:
On September 14, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-655-11 Manhole and Infrastructure Repairs.
In response to a public advertisement of November 8, 2017, a bid opening was held on December 5, 2017. The bid tabulation for this contract is:
SUMIT CONSTRUCTION CO., INC. $660,900.00
PAN-OCEANIC ENGINEERING CO., INC. $761,800.00
MERU CORPORATION $832,420.00
SEVEN-D CONSTRUCTION COMPANY $1,063,875.00
ARCHON CONSTRUCTION COMPANY, INC. $1,259,941.00
Six hundred seventy-eight (678) companies were notified of this contract being advertised and twenty-six (26) companies requested specifications.
Sumit Construction Co., Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for the contract was $800,000.00, placing their bid of $660,900.00 approximately 17.4 percent below the estimate.
Sumit Construction Co., Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: brick layers, laborers and operating engineers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately four (4) people for the services.
Sumit Construction Co., Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D, as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Small Business Enterprise (SBE) utilization goals for this contract is 15 percent MBE, 5 percent WBE and the bidder offers MBE credits to satisfy SBE participation.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 18-655-11 to Sumit Construction Co., Inc., in an amount not to exceed $660,900.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract will commence upon approval of the Contractor’s Bond and terminate on December 31, 2019.
Funds for the 2018 expenditures, in the amount of $330,450.00, are available in Account 101-66000-612600. The estimated expenditures for 2019 are $330,450.00. Funds for the 2019 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 4, 2018
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