TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 18, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with Teledyne Instruments, Inc. (dba Teledyne Leeman Labs) for a maintenance agreement for the Quick Trace M-7600 and Quick Trace M-8000 Mercury Analyzers and Consumable Parts and Supplies, in an amount not to exceed $25,659.00, Accounts 101-16000-612970 and 623570, Requisition 1481568
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Teledyne Instruments, Inc. (dba Teledyne Leeman Labs) for a maintenance agreement for the Quick Trace M-7600 and Quick Trace M-8000 Mercury Analyzers and consumable parts and supplies. This purchase order will expire on December 31, 2019.
The Quick Trace M-7600 and Quick Trace M-8000 Mercury Analyzer Systems are used at the Monitoring and Research (M&R) Department’s CAL at the Calumet WRP, and CAL is the sole lab for the analysis of mercury for the District. The mercury analyses are required by permit, standards, regulations, and ordinances including: the District Water Reclamation Plants’ (WRP) influent and effluent samples for compliance with the NPDES permits, the WRPs’ sludge and biosolids samples for compliance with the USEPA Part 503 rule, industrial discharges to ensure that dischargers are in compliance with the industrial pretreatment regulations, the Chicago area waterways samples for compliance with the IEPA designated Water Quality Standard, the pre-screening of High Strength Organic Materials (HSOMs) into the Bio-P and Bio-Gas programs, and the monitoring of HSOMs accepted into these programs.
Teledyne Instruments, Inc. (dba Teledyne Leeman Labs), the sole-service provider of a full-maintenance agreement for the Mercury Analyzers, consumable parts and supplies, has submitted pricing for the goods and services required. Inasmuch as Teledyne Instruments, Inc. (dba Teledyne Leeman Labs) is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Teledyne Instruments, Inc. (dba Teledyne Leeman Labs), is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the classification of work does not fall under the provisions of the MPLA.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Teledyne Instruments, Inc. (dba Teledyne Leeman Labs), in an amount not to exceed $25,659.00.
Funds for the 2018 expenditure, in the amount of $10,760.00, are available in Accounts 101-16000-612970 and 623570. The estimated expenditure for 2019 is $14,899.00. Funds for the 2019 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:KB:DC:VRO:RA:mh
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 18, 2018