TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 18, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 16-666-11, Hazardous Waste Disposal at Various Locations, to Veolia ES Technical Solutions, LLC, in an amount of $22,109.90 from an amount of $215,268.25 to an amount not to exceed $237,378.15, Account 101-66000-612520, Purchase Order 5001558
Body
Dear Sir:
On May 5, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 16-666-11, Hazardous Waste Disposal at Various Locations, to Veolia ES Technical Solutions, LLC, in an amount not to exceed $195,675.65. The contract will expire on December 31, 2018.
As of January 4, 2018, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $19,592.60 from the original amount awarded of $195,675.65. The current contract value is $215,268.25. The prior approved change orders reflect a 10% increase to the original contract value.
The increase in the contract value is recommended based on the need to process and legally dispose of a higher than anticipated amount of mercury-contaminated hazardous waste generated by the Monitoring & Research laboratories and the Maintenance & Operations TPO laboratories in 2017 and going into 2018.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 16-666-11 in an amount of $22,109.90 (approximately 10.3% of the current contract value) from an amount of $215,268.25 to an amount not to exceed $237,378.15.
Funds are available in Account 101-66000-612520.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 18, 2018
Attachment