TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 18, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 18-611-21 HVAC Improvements at Various Service Areas, estimated cost $1,350,000.00, Account 201-50000-645680, Requisition 1484783
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 18-611-21 HVAC Improvements at Various Service Areas, at the request of the Maintenance and Operations Department.
This contract is to rehabilitate selected heating, ventilation, and air conditioning (HVAC) systems at the Calumet, O’Brien and Egan Water Reclamation Plants. The work consists of removing worn, unreliable and obsolete HVAC systems, and then furnishing, delivering and installing new HVAC systems that incorporate upgraded design materials and construction. The upgraded materials and construction will also extend the various systems operating life.
The estimated cost of this contract is $1,350,000.00. The estimated expenditures are $875,000.00 for 2018 and $475,000.00 for 2019.
The bid deposit for this contract is $68,000.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Mechanical” category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE) and Small Business Enterprises (SBE) utilization goals. The WBE, MBE and SBE utilization goals for this contract are 20% MBE, 9% WBE and 10% SBE.
The tentative schedule for this contract is as follows:
Advertise March 14, 2018
Bid Opening April 10, 2018
Award May 17, 2018
Completion December 31, 2019
Funds are available in 2018 in Account 201-50000-645680. Funds for 2019 are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 18-611-21.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO'C:MAG:JR:JMC:WB:SJ
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 18, 2018