TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 18, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 17-903-42, Elevator Improvements at the Mainstream Pumping Station (Re-Bid) to Parkway Elevators, Inc., in an amount not to exceed $231,258.00. Account 401-50000-645600, Requisition 1457947
Body
Dear Sir:
On July 6, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids for Contract 17-903-41, Elevator Improvements at the Mainstream Pumping Station.
At the Board Meeting of December 7, 2017 the sole bid for Contract 17-903-41 was rejected as reported.
In response to a public advertisement of November 1, 2017, a bid opening was held on November 28, 2017. The bid tabulation for this contract is:
PARKWAY ELEVATORS, INC. $231,258.00
Sixty-one (61) companies were notified of this contract being advertised and thirteen (13) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’s survey revealed the following reason for not bidding: Could not meet all the terms and conditions of the contract. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Parkway Elevators, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract was $245,000.00, placing the bid of $231,258.00, approximately 6 percent below the cost estimate.
The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 15 percent solely MBE; or, solely 15 percent WBE; or, 15 percent total MBE and WBE combined; and 10 percent SBE.
Parkway Elevators, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE) and Small Business Enterprise (SBE) utilization goals are 15 percent MBE and the bidder offers MBE credits to satisfy SBE participation.
Parkway Elevators, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. The construction trade anticipated to be utilized on this contract is: elevator constructors. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately fifteen people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-903-42, to Parkway Elevators, Inc., in an amount not to exceed $231,258.00, subject to the contractors furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The work under this contract shall begin upon approval of the Contractor’s Bond and terminate one year thereafter.
Funds for the 2018 expenditure in the amount of $231,258.00 are available in Account 401-50000- 645600.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:ps
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 18, 2018
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