TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 18, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 15-711-22, Process Control Building Restoration at the O’Brien Water Reclamation Plant, to Dardon’s Roofing, Ltd., in an amount of $70,000,00 from an amount of $502,195.00 to an amount not to exceed $572,195.00, Account 201-50000-645690, Purchase Order 5001559
Body
Dear Sir:
On May 5, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 15-711-22, Process Control Building Restoration at the O’Brien Water Reclamation Plant, to Dardon’s Roofing, Ltd., in an amount not to exceed $483,895.00. The contract was completed on December 4, 2017.
As of January 8, 2018, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $18,300.00 from the original amount awarded of $483,895.00. The current contract value is $502,195.00. The prior approved change orders reflect a 3.8% increase to the original contract value.
The increase to the contract value is required to pay the contractor for additional structural steel work that was necessary to appropriately complete the building restoration. This work included replacement of four broken lime stones; replaced corroded I-beams over windows and demolish and rebuild a leaning wall and new lintel over the exit door.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 15-711-22 in an amount of $70,000,00 (approximately 13.9% of the current contract value) from an amount of $502,195.00 to an amount not to exceed $572,195.00.
Funds are available in Account 201-50000-645690.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 18, 2018
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