TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 18, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 18-709-11, Furnishing and Delivering Calcium Nitrate to the Kirie Water Reclamation Plant to Alexander Chemical Corporation, in an amount not to exceed $205,150.00, Account 101-66000-623560, Requisition 1468520
Body
Dear Sir:
On September 14, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-709-11 Furnishing and Delivering Calcium Nitrate to the Kirie Water Reclamation Plant.
In response to a public advertisement of November 29, 2017, a bid opening was held on December 19, 2017. The bid tabulation for this contract is:
ALEXANDER CHEMICAL CORPORATION,
A CARUS COMPANY $205,150.00
EVOQUA WATER TECHNOLOGIES LLC $234,765.00
NEO SOLUTIONS INC $291,300.00
Eight hundred forty seven (847) companies were notified of this contract being advertised and fourteen (14) companies requested specifications.
Alexander Chemical Corporation, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $230,000.00, placing the bid of $205,150.00 approximately 10.8 percent below the estimate.
The bid deposit in the amount of $11,500.00 will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The Multi-Project Labor Agreement was not included in the contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 18-709-11, to Alexander Chemical Corporation, in an amount not to exceed $205,150.00.
Funds for the 2018 expenditure, in the amount of $102,575.00, are available in Account 101-66000-623560. The estimated expenditure for 2019 is $102,575.00. Funds for the 2019 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:ps
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 18, 2018