TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 18, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 18-002-11, Furnish and Deliver Cylinder Gases and Bulk Liquid Argon to Various Locations for a One (1) Year Period, Groups A, B, C, and D to Praxair Distribution, Inc., in an amount not to exceed $47,934.80, Account 101-20000-623840
Body
Dear Sir:
On November 16, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-002-11 furnish and deliver cylinder gases and bulk liquid argon to various locations for a one (1) year period, beginning approximately March 1, 2018 and ending February 28, 2019.
In response to a public advertisement of November 29, 2017, a bid opening was held on December 19, 2017.
The bid tabulation for this contract is:
GROUP A: LAB GASES
MATHESON TRI-GAS, INC. $8,143.08
PRAXAIR DISTRIBUTION, INC. $8,298.00
GROUP B: INDUSTRIAL GASES
PRAXAIR DISTRIBUTION, INC. $4,376.00
MATHESON TRI-GAS, INC. $5,649.47
GROUP C: LAB GASES (DEWARS)
PRAXAIR DISTRIBUTION, INC. *$33,214.80
MATHESON TRI-GAS, INC. $43,364.60
*corrected total
GROUP D: PROPANE GAS
PRAXAIR DISTRIBUTION, INC. $2,046.00
MATHESON TRI-GAS, INC. $3,331.02
Four hundred sixty-two (462) companies were notified of the contract being advertised and six (6) companies requested specifications.
The contract documents stated the District intended to award one contract to the lowest responsible bidder for Groups A and B combined, one contract to the lowest responsible bidder for Group C, and one contract to the lowest responsible bidder for Group D.
Praxair Distribution, Inc., the lowest responsible bidder for Groups A and B combined, C, and D is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A, B, C and D of this contract was $66,000.00, placing the total bid of $47,934.80 approximately 27 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 18-002-11, Groups A, B, C, and D to Praxair Distribution Inc., in an amount not to exceed $47,934.80.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are available in Account 101-20000-623840.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:MS:cc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 18, 2018
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