TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 18, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on rejection of bids for Contract 18-935-11, Furnishing and Delivering Sodium Hydroxide, estimated cost $5,100,000.00
Body
Dear Sir:
On November 16, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 18-935-11, Furnishing and Delivering Sodium Hydroxide.
In response to a public advertisement of November 29, 2017, a bid opening was held on December 19, 2017. The bid tabulation for this contract is:
ROWELL CHEMICAL CORPORATION $5,614,266.00
The bid submitted by Rowell Chemical Corporation provided stipulations in regards to their pricing. Rowell Chemical Corporation indicated for Item 1 that the price is firm through March 31, 2018 with quarterly adjustments based on market conditions using HIS-2 quarter totals. However, on page P-3 in the contract documents, it states that the unit prices shall remain fixed for the entire approximate three and one-half year duration. Therefore, their bid is considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Rowell Chemical Corporation of this action.
The Maintenance and Operations Department will revise the contract documents and re-advertise in the future.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 18, 2018