TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 18, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authorization to decrease cost estimate for Contract 18-935-11 Furnishing and Delivering Sodium Hydroxide from $5,100,000.00 to $3,400,000.00, Account 101-69000-623560, Requisition 1460504
Body
Dear Sir:
On November 16, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise Contract 18-935-11, Furnishing and Delivering Sodium Hydroxide at an estimated cost of $5,100,000.00, Agenda Item No. 11, File No.17-1171.
In response to a public advertisement of November 29, 2017, a bid opening was held on December 19, 2017 and one bid was received. The bid that was received is being rejected at this Board Meeting under a seperate action because the company could not hold its price for a three and one-half year period.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to decrease cost estimate for Contract 17-935.11 from $5,100,000.00 to $3,400,000.00. The contract period will be changed to reflect a two year period instead of a three year period. The District believes that a more competitive pricing can be obtained as a result of these modifications to the contract documents.
The estimated 2018, 2019, and 2020 expenditures are $1,275,000.00, $1,700,000.00, and $425,000.00 respectively.
The bid deposit for this contract will be $68,000.00.
Funds are available in Account 101-69000-623560.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 18, 2018