TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 1, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 18-701-21, Furnish and Deliver Two Debris Baskets for the Influent Channels at the Kirie Water Reclamation Plant, to Pumping Solutions, Inc., in an amount not to exceed $226,000.00, Account 201-50000-634650, Requisition 1476569
Body
Dear Sir:
On November 16, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 18-701-21, Furnish and Deliver Two Debris Baskets for the Influent Channels at the Kirie Water Reclamation Plant.
In response to a public advertisement of December 13, 2017, a bid opening was held on January 9, 2018. The bid tabulation for this contract is:
PUMPING SOLUTIONS INC. $226,000.00
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: could not provide the equipment required and could not bid competitively. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Three hundred ninety-three (393) companies were notified of this contract being advertised and eleven (11) companies requested specifications.
Pumping Solutions, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract is $200,000.00, placing their bid of $226,000.00 approximately 13 percent above the estimate.
The contractor shall furnish the debris baskets on or before December 31, 2018.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 18-701-21, to Pumping Solutions, Inc., in an amount not to exceed $226,000.00.
The bid deposit, in the amount of $10,000.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 201-50000-634650.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 1, 2018