TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 1, 2018
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 18-610-21, Rehabilitation of Raw Sewage Pump Rotating Assemblies at various locations, estimated cost $825,000.00, Account 201-50000-645700, Requisition 1480983
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 18-610-21, Rehabilitation of Raw Sewage Pump Rotating Assemblies at Various Locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to perform the complete rehabilitation of one 65 MGD main raw sewage pump rotating assembly at the O’Brien Water Reclamation Plant and, one 130 MGD, one 240 MGD, and two 200 MGD main raw sewage pump rotating assemblies at the Stickney Water Reclamation Plant. The work will include sandblasting, inspection, machining, repair and epoxy coating of the pump impeller, fabrication of a new pump shaft, casing rings, impeller rings and shaft sleeves, as well as rebabbitting of the bearings. This will be followed by reassembly and dynamic balancing according to ISO Standards.
The estimated cost of this contract is $825,000.00. The estimated 2018, 2019 and 2020 expenditures are $400,000.00, $300,000.00 and $125,000.00, respectively.
The bid deposit for this contract is $41,250.00.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the rebuild work will be performed offsite at the Contractor’s facility.
The Affirmative Action Ordinance, Revised Appendix D will not be included in this contract because this project requires a highly specialized scope of work and the lack of availability of MBE, WBE, and SBE vendors to perform the work.
The tentative schedule for this contract is as follows:
Advertise April 4, 2018
Bid Opening April 24, 2018
Award May 17, 2018
Completion December 31, 2020
Funds for 2018 are available in Account 201-50000-645700. Funds for 2019 and 2020 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 18-610-21.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR:WB:BK:BLR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 1, 2018